HR and Office Assistant

Pareteum is a global provider of Communications Platform-as-a-Service (CPaaS) solutions. The Pareteum platform connects people and devices around the world using the secure, ubiquitous, and highly scalable solution to deliver data, voice, video, SMS/text messaging, media, and content enablement.

We are currently looking for a part-time HR and Office Assistant to join our HR team on a temporary 10-month basis starting in September 2024. This role is a new position in the team and will support the Acting HR Manager with office management and global HR administration duties.

We welcome you to join our global and diverse family as an HR and Office Assistant, working 3 days per week. You will be required to attend our Belgium office for 2 days per week and you will support our global workforce on all a variety of  queries and aspects of the employee lifecycle, along with supporting our Belgium team with office administration duties.

You will be the first point of contact for our global workforce for any HR queries, escalating to the Acting HR Manager when necessary. You will also be responsible for ensuring the smooth day to day running of our office in Bruges, Belgium. The role includes but is not limited to:

• Provide administrative support to the HR and Office Management team.
• Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• You’ll assist with organising company events and international travel arrangements for employees.
• Arranging recruitment activities, i.e. booking interviews and sending invites / decline emails.
• Answering basic payroll queries and supporting with global payroll administration.
• Support with the coordination and administration of our Company Fleet ensuring all queries are answered and process are being followed.
• Compiling and processing documentation and records and keeping databases up to date.
• Sorting and distribution of post and ordering of stationery and other office equipment.
• Supporting on ad-hoc projects as required.

Discretion, good time management skills and an eye for detail are all pivotal in being able to undertake the tasks in this role.

The ideal candidate will also demonstrate:

• Previous experience in a Junior HR / Office Assistant or an administrative role.
• Previous Payroll administration and fleet management experience is desirable, but not a must.
• Outstanding communication skills.
• Professional working knowledge of Microsoft Office i.e. Word, Excel, Outlook.
• A professional level of Dutch and English (spoken and written)

• A chance to be a part of a friendly international team.
• An opportunity to build a wide array of experience within HR in a global IT company.
• Flexible working hours.
• A competitive salary together with a generous benefit package including laptop, meal vouchers, eco cheques, phone subscription, net allowance, internet allowance, bike allowance and group- and hospitalisation insurance.